Outdoor Amusement Permit Application and Procedures

TO COMPLETE AN OUTDOOR AMUSEMENT PERMIT - CLICK HERE AND DOWNLOAD THE FORM BEFORE COMPLETING IT

WHAT IS AN OUTDOOR AMUSEMENT EVENT?

Per Town Ordinance 5-1d, it is a parade, road race, fireworks display, airshow, outdoor carnival, rodeo, circus, tent show, or a gathering of people open to the public or members of an organization where there is entertainment such as music or a theatrical performance and the event is held wholly or in part outdoors, provided it shall not include any family life event celebration where attendees must be invited, such as weddings, birthdays, bachelor parties, or anniversaries.

OUTDOOR AMUSEMENT PERMIT FEES:

WHO MUST SUBMIT AN APPLICATION?

You must submit an Outdoor Amusement Permit Application if you are conducting an OUTDOOR AMUSEMENT EVENT as described above. Check Town Ordinance Chapter 5 for special requirements if your event:

1. Includes serving alcohol
2. Includes closing roads or sidewalks to public use
3. Is on Town property
4. Is sponsored or co-sponsored by the Town of East Hartford.

WHERE SHOULD COMPLETED APPLICATIONS BE SENT?

All permits can be submitted to:

ehpdpermits@easthartfordct.gov

Or

Chief of Police
c/o Outdoor Amusement Permit Section
31 School Street
East Hartford, CT 06108-2638

WHO WILL REVIEW THE APPLICATION?

All applications will reviewed by the following Town Departments

• Police
• Fire
• Health
• Public Works
• Parks and Recreation
• Corporation Counsel
• Finance Department

WHAT ARE THE TIME REQUIREMENTS FOR SUBMISSION?

Permit applications MUST be submitted to the Chief of Police not less than 30 days prior to the date of the event. More time is recommended.

After receiving the application the Chief of Police will forward copies to the Departments listed above.

Within 2 weeks of the date of application listed Departments will provide written comments that pertain to the impact of the proposed amusement.

If necessary the Chief of Police will forward other Department comments to the Town Council within one week.

ARE THERE REQUIREMENTS FOR POSTING SIGNS OF PENDING PERMITS?

Any event which will create road closures or sidewalk closures in conjunction with a fireworks display, airshow, outdoor carnival, rodeo, circus or tent show requires the applicant to post a sign on the property where the event will take place for at least ten consecutive days before the Town Council meeting where the application will be considered. An affidavit attesting that the applicant has complied with the posting must be presented at the Town Council meeting. The signs are available at the Town Planner’s office and must be returned there after posting.

HOW WILL I FIND OUT IF MY APPLICATION HAS BEEN APPROVED?

If approved, the Chief of Police will issue the permit and notify you of the approval. If not approved, the Clerk of the Town Council will notify you in writing of the denial.'

DO I NEED ANY OTHER PERMITS TO CONDUCT MY EVENT?

You must provide a Certificate of Insurance to the Finance Director for approval. If alcohol is being served you must provide a liquor liability policy in the limit set by the Finance Director and that is approved by the Mayor. No permits will be approved without the Finance Director’s written notification that these certificates are acceptable.

If the event is on Town property, or sponsored or cosponsored by the Town, a contract acceptable to the Corporation Counsel must be submitted.

If State roads are used a State Highway use permit may be required. Check their website here.

If alcohol is served a proper permit must be obtained from the State Liquor Commission. Check their website here.

If food is served check with the Town Health Department for permit and inspection requirements. Check at 860-291-7324.

Inspection by the Fire Marshal’s office may be required. Check with them for details at 860-291-7405.

OUTDOOR AMUSEMENT PERMIT APPLICATION FORM #127